Before you start

Everything you need to do to prepare for your assignment

Pre-departure activities for in-country assignments

There will be several time-sensitive activities and compliance checks to complete before you start your assignment, which can take up to 12 weeks and are often reliant upon medical clearance and obtaining visas (details will be available in your volunteer portal).

Getting ready to volunteer remotely? Check out the pre-assignment activities for remote volunteers.

Update personal details

Enter details of your nearest airport into your online portal. This will be used to book flights to the pre-departure briefing and your assignment.

Enter your bank account details. This is used to pay allowances and reimburse any eligible expenses.

Obtain medical clearance

Obtain your medical clearance as soon as possible as these are often required to submit your visa application.

Requirements and time frames to complete this stage will depend on your individual circumstances.

Obtain entry visa

Learn about the visa requirements and submit your visa application with the required documentation to the appropriate consulate or embassy.

Visa processing times will vary depending on the country of application and can change at any time.

Complete pre-departure learning

Complete online learning and attend a three-day pre-departure briefing in Melbourne. Completion of learning is a mandatory requirement. 

Confirmation letter and travel to assignment

Once all of the above steps have been completed, the last step will be to view your Assignment Confirmation Letter and accept the assignment online via the volunteer portal. Note that flights cannot be booked until all of the above steps have been completed.

Other things to consider at this stage:

  • Tie up loose ends at home
  • Ensure financial obligations can be met while you are away
  • Start to think about your self care while on assignment 
  • Have patience and flexibility as this stage can take some time

 

Pre-assignment activities for remote volunteers

There will be several time-sensitive activities and compliance checks to complete before you start your assignment (details will be available in your volunteer portal).

Getting ready to volunteer in-country? Check out the pre-departure activities for in-country assignments.

Enter your bank details

This is used to pay allowances and reimburse any eligible expenses.

Complete pre-assignment learning

Complete online learning and participate in a half-day online workshop. Completion of learning is a mandatory requirement. 

Confirmation letter and starting your assignment

Once all of the above steps have been completed, the last step will be to view your Assignment Confirmation Letter and accept the assignment online via the volunteer portal.

Other things to consider at this stage:

  • Preparing your work station and considering what tools you're going to need to keep in touch with your partner organisation
  • Researching your partner organisation and the work they do
  • Getting acquainted with the country and region of your partner organisation; understanding the local culture will help you when completing your assignment
  • Have patience and flexibility as this stage can take some time

Need more info?

Explore the Frequently Asked Questions 

Email: onboarding@australianvolunteers.com

Phone: 1800 331 292 (toll free)

 

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